Issue - meetings

Report attached.

It was moved by Councillor O’Brien and seconded by Councillor R Bernstein, and Council

RESOLVED:

1.   Adopt the revised sections of the constitution as highlighted in the sections appended.

·         Reduction in the number of Articles (Appendix A)

·         Updates to the Council Procedure Rules (Appendix B)

·         Updates to the Committee Procedure Rules (Appendix C)

·         Amendments to the Cabinet Portfolios and Committee Membership – Details at Appendix D

·         Details of the updated Committee membership are attached at Appendix E

2. Readopt the remainder of the constitution

3. Note the annual review of the constitution and review scheduleas set out in    Appendix F

4. Note the terms of reference as set out in Appendix G

Report attached.

Jacqui Dennis, Council Monitoring Officer, provided Members with an update in relation to proposed changes to the Council’s Constitution.

·         Proposed changes:

1. Reduction in the number of Articles

2. Proposed Updates to the Council Procedure Rules It is proposed to separate Council procedure rules to Committee procedure rules, this change will allow the rules to be more clearly set out within the constitution and aid accessibility.

In addition the following changes are proposed.

· Changes to the items of business which may be carried out at Council · Notice of written questions · Time Extended for oral questions · Questions to the Combined Authority and updates · Emergency Motions, when a motion can be withdrawn and exceptions · Clarification of interests under the code of conduct · State of the Borough debate

3. Proposed Updates to the Committee Procedure Rules - These Committee rules will apply to all meetings of the Cabinet, Scrutiny, Regulatory Committees, the Health and Wellbeing Board and the Corporate Parenting Board.

In addition this report seeks Council's approval to amend the Constitution to incorporate the following agreed changes:

· Time of meetings – amendment to allow the ability to hold additional meetings · Member question time – Meetings of cabinet and scrutiny · Voting on appointments · Suspension and amendment of rules · Clarification regarding interests under the Code of conduct · Programme of work · Members and Officers giving account – clarified wording in relation to scrutiny work · Post call in · Inclusion of the call in procedure

4. Amendments to the Cabinet Portfolios –The report seeks Council's approval to amend the Constitution to incorporate the changes in the Cabinet portfolios following Annual Council

5. Details of the updated Committee membership

6. Details of constitution review schedule

It was agreed:

A revised Constitution would be consider at the next meeting of Full Council due to be held on 24^th November 2021.