Issue - meetings

Report of the Cabinet Member for Corporate Affairs and HR is attached.

Councillor Tahir Rafiq, Cabinet Member for Corporate Affairs and HR, presented the report which sought approval to use the YPO water supply framework for the period 1 October 2023 to 24 October 2024, and further to enter into YPO’s new water supply contract for the period 2024 to 2028, once a new framework has been established.

Decision:

Cabinet:

1.    Approved the use of the YPO utility Framework Agreement to administer the purchase and supply of the Council’s corporate water supply contract for the period 1 October 2023 to 24 October 2024. The total estimated contract value will be circa £1m over a one-year period. (The annual and total contract value may change due to consumption patterns);

2.    Approved the use of YPO’s appointed framework supplier, Wave Utilities, for the supply of water throughout the framework duration;

3.    Approved the use of the YPO utility Framework Agreement to administer the purchase and supply of the Council’s corporate water supply contract for the period 25 October 2024 to 24 October 2028 (at an annual cost of circa £1m per annum). The total estimated contract value will be circa £4m over a four-year period. (The annual and total contract value may change due to consumption patterns);

4.    Approved the use of YPO’s appointed framework supplier, (this will be confirmed on the completion of a compliant procurement exercise), for the supply of water through the framework duration; and

5.    Delegated authority to the Executive Director of Operations and Executive Director of Finance, in consultation with the portfolio lead for Corporate Affairs and HR, to award the contracts and facilitate the execution, implementation, and operation of the contracts.

Reasons for the decision:

The proposed arrangements ensure that the Council has a compliant water supply contract in place and has tested the market for best value.

Other options considered and rejected:

·         Procure our own energy by direct tender

·         Procure through a Private Sector based provider;

·         Procure through the STAR hub.

These options were rejected for the reasons as set out in the report.