Issue - meetings

Report of Cabinet Member for Finance and Transformation attached.

Councillor Thorpe, Cabinet Member for Finance and Transformation reported that the Council’s current Enterprise Resource Planning (ERP) Financial Management system is supplied by Unit 4 (formerly Agresso Business World Software). The initial contract was signed back in 2004 and implemented for use by the Council from April 2006 onwards.

DECISION:-

·         Cabinet approved the direct award of a contract to Unit 4 through the Crown Commercial Services (CCS) G-Cloud 13 framework for the continued use of the Unit 4 Enterprise Resource Planning (ERP) Financial Management System for a period of three years from 1st January 2025 with the option to extend for a further period of one year at the discretion of the Council.

·         Cabinet delegated finalisation of the terms of the direct award including any clarifications to the Director of Law and Democratic Services in consultation with the Director of Finance and the Cabinet Member for Finance and Transformation.

Reasons for recommendation(s):

The Council has a legal obligation to have in place a financial management system to ensure that appropriate accounting records, management accounting functions and financial controls are in place so that finances are kept under review on a regular basis.

Report from the Cabinet Member for Finance and Transformation attached.

Councillor Thorpe, Cabinet Member for Finance and Transformation presented the Part B report regarding Unit 4. The report set out the financial details.

DECISION:-

·         Cabinet approved the direct award of a contract to Unit 4 through the Crown Commercial Services (CCS) G-Cloud 13 framework for the continued use of the Unit 4 Enterprise Resource Planning (ERP) Financial Management System for a period of three years from 1st January 2025 with the option to extend for a further period of one year at the discretion of the Council.

·         Cabinet delegated finalisation of the terms of the direct award including any clarifications to the Director of Law and Democratic Services in consultation with the Director of Finance and the Cabinet Member for Finance and Transformation.

Reasons for the decision:

• As set out for Part A.