Issue - meetings

Report of the Cabinet Member for Housing Services is attached.

Councillor Cummins, Cabinet Member for Housing Services presented a report which follows on from that received at Cabinet on the 4th December 2024. The report included two projects which although tendered could not be confirmed at that time. The project Communal Works, Lots 1 & 2 were subject to tender clarifications and the report stated they would be submitted to the Cabinet for approval after clarifications with bidders had been confirmed.

Decision:

Cabinet approved the following:

·         Communal Works Lot 1 – Ian Williams contract value £659,979.91

·         The award of a contract to the winning bidder for the initial period of the tender with the option to extend for a further 12 months in the event that additional work is identified.

Alternative options considered:

·         Do nothing: This is not an option as the communal areas are in urgent need of upgrading and improvement The works will enhance the physical appearance and security of common areas across the Borough and will be welcomed and valued by residents.

·         Deliver Inhouse: In addition to a lack of capacity in the in-house contractor there is significant specialist door entry system works included in the contract.

·         Open Tender: This option was considered however this would involve a significantly extended procurement process in both time and cost. The use of the Procure Plus framework which specialises in social housing investment works adds benefits in ensuring all tenderers meet capability, expertise and compliance requirements. The mini competition process allows the tender to be tailored to the Councils specific requirements. Using the framework offers clear benefits over the open tender route.