Agenda and minutes
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PDF 91 KBVenue: Bury Town Hall
Contact: Julie Gallagher Democratic Services
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Declarations of Interest Members of Cabinet are asked to consider whether they have an interest in any of the matters of the Agenda, and if so, to formally declare that interest. Minutes: Councillor Quinn declared a personal interest in CA.183 - Park View School as a governor at the school.
Councillor Rafiq declared a personal interest in CA.183 - Park View School as a parent of children at the school.
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Public Question Time Questions are invited from members of the public present at the meeting about the work of the Council and the Council’s services.
Approximately 30 minutes will be set aside for Public Question Time, if required.
Minutes:
No questions were asked under the item.
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Minutes from the meeting held on 29th July 2020 are attached. Minutes: It was agreed:
Minutes of the meeting held on 29th July 2020 be approved as a correct record and signed by the Chair.
Further to the published agenda the Cabinet agreed that the agenda would be re-ordered and the Treasury Management Report would be considered first.
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Treasury Management End of Year Monitoring Position 2019-20 A report from the Leader of the Council and Cabinet Member for Finance and Growth is attached. Minutes: The Leader, Councillor O’Brien presented a report outlining the Council’s financial position as well as an update on the treasury management activity throughout 2019/20. The Leader informed the Cabinet that the Council is required by legislation to produce an annual treasury management review of activities and the actual prudential and treasury indicators.
Delegated decision:
Cabinet agrees to:
Reasons for the decision:
This report meets both the CIPFA Code of Practice on Treasury Management (the Code) and the CIPFA Prudential Code for Capital Finance in Local Authorities (the Prudential Code). Other option considered and rejected:
To reject recommendations contained within the report.
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A report from Cabinet Members, the Leader of the Council and Cabinet Member for Finance and Growth; and Cabinet Member for Communities and Emergency Planning is attached.
Minutes: The Leader, Councillor O’Brien presented a report updating Cabinet on the Council’s planning for recovery from Covid-19. The Leader reported that at its meeting on 29 July 2020, the Cabinet received an update on the Council’s response, with partners, to the Covid-19 crisis. The report particularly focused on the recovery phase, with the launch of the ten point plan of immediate recovery priorities for the next six months, with the objectives of kick-starting the local economy, protecting the most vulnerable and strengthening resident confidence and engagement. This report provides an update on the progress of the pandemic in Bury, together with an outline of the actions underway as part of the recovery phase.
Delegated decision:
Cabinet agrees to:
Reasons for the decision:
The current changes to lockdown require that strict measures are in place. A decision to keep Council venues closed is a matter for the Council itself to decide upon. However, cancellation of events must be undertaken in accordance with the terms of the contractual arrangement in place and legal advice should be sought where required.
Other option considered and rejected:
To reject recommendations contained within the report.
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Dedicated Schools Grant Recovery Plan A report from the Cabinet Member for Children, Young People and Skills is attached. Minutes: Councillor Tariq, Cabinet Member for Children, Young People and Skills, presented a report updating the Cabinet on the financial position of the Dedicated Schools Grant. The report outlines the accumulated deficit and forecast financial positon of the Dedicated Schools Grant (DSG) and sets out the key requirements and controls essential to recovering the deficit and sustaining a balanced financial position.
Delegated decision:
Cabinet agrees to:
Approve the Dedicated Schools Grant recovery plan and actions therein.
Reasons for the decision:
The DSG deficit is a key financial risk for the council and action to reduce the deficit is needed.
Other option considered and rejected:
To reject recommendations contained within the report.
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Corporate Core Restructure A report from Cabinet Member for Corporate Affairs and HR, Councillor Tahir Rafiq is attached.
Additional documents: Minutes: Following consideration at a meeting of the Human Resource and Appeals Panel, Councillor Rafiq, the Cabinet Member for Corporate Affairs and HR presented a report detailing changes to the new Corporate Core Management Team. The report includes changes to the following teams: Procurement, business support, health and safety, risk management, communications, democratic Services, arts and culture including Adult Education, Community Safety, Legal Services and the Social Development and Engagement Team.
The report also includes specific proposals to invest some of the resources provided within the 2020/21 budget through the establishment of a Delivery Unit and investment in performance and business analyst capability.
Delegated decision:
Cabinet agrees to
Assistant Director of People and Transformation
Reasons for the decision:
The 2020/21 budget included a commitment to strengthen corporate services where it was recognised that capacity issues existed. A recurring budget of £1m was reflected in the council’s budget with an additional £0.5m from 2021/22 onwards, the proposals set out in this report establish the specific posts that are to be created and too be funded from this budget. The proposals can be contained within the funding already available.
Other option considered and rejected:
To reject recommendations contained within the report.
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Final senior management capacity proposals A report from the Cabinet Member for Corporate Affairs and HR, Councillor Tahir Rafiq is attached. Additional documents:
Minutes: Following consideration at a meeting of the Human Resource and Appeals Panel, and previous consideration at Cabinet on 10th June, Councillor Rafiq, the Cabinet Member for Corporate Affairs and HR presented an updated report. The report proposes the final changes to the organisation structure which was proposed for the purpose of consultation on 10 June 2020. The final proposals include changes made based on consultation feedback and further detailed analysis.
Delegated decision:
Cabinet agrees to
H, for which additional costs will be met from transformation funding. The post will assume S151 responsibility and final job descriptions for this role and the Joint Chief Finance Officer are appended
Reasons for the decision:
The outcome to the consultation has not impacted on the costs of the proposals approved by Cabinet in June and which are to be met from the corporate capacity budget that was created when the 2020/21 budget was set by Full Council in February 2020.
Other option considered and rejected:
To reject the recommendations.
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Clean Air Plan Consultation
A report from Councillor Lucy Smith, Cabinet Member Transport and Infrastructure is attached.
Additional documents:
Minutes: Councillor Lucy Smith, Cabinet Member for Transport and Infrastructure presented a report outlining the progress that has been made on the development of Greater Manchester’s (GM) Clean Air Plan following the decision that the GM Local Authorities will move to a statutory public consultation on this plan as soon as reasonably practicable in light of COVID-19 restrictions, and the link to taxi and private hire common minimum licensing standards. The report also considers the formal governance mechanisms that will underpin the delivery of a GM Clean Air Zone (CAZ) and the supporting measures.
Delegated decision:
Cabinet agrees to:
1. Note the progress of the Greater Manchester Clean Air Plan; 2. Note that TfGM have confirmation that the funding award for Bus Retrofit should be distributed as soon as possible as per arrangements put in place for the Clean Bus Technology Funds; 3. Note the update on the possible impacts of COVID-19 on the GM Clean Air Plan; 4. Agree that Bury Council along with the other nine GM local Authorities hold an 8-week public consultation on the GM Clean Air Plan commencing in October 2020; 5. Note that the GM local Authorities intend to consult on GM’s proposed Minimum Licensing Standards, alongside the Clean Air Plan consultation; 6. Agree that TfGM act as the Operating Body for the GM CAZ and supporting measures as set out at paragraph 8.5; 7. Agree that Bury Council along with the other nine GM Authorities individually be a ‘charging authority’ for the purposes of the CAZ, pursuant to the Transport Act 2000; 8. Endorse the GM Clean Air Plan Policy for Consultation at Appendix 3; 9. Note the Equalities Impact Assessment on the Clean Air Plan, as set out at Appendix 5; 10. Note that further reports will be brought forward to set out the formal governance mechanisms that will underpin the delivery of a GM Clean Air Zone (CAZ) and the supporting measures, including the full scope of the suite of powers that will be needed to be delegated to the Operating Body; 11. Agree a delegation to Councillors Alan Quinn and Lucy Smith to approve the submission of the cases for measures to the Government's Joint Air Quality Unit to support the GM Clean Air Plan; 12. Agree a delegation to Councillors Alan Quinn and Lucy Smith to approve the GM Clean Air Plan consultation materials, to include the Equalities Impact Assessment on the consultation; and 13. Note that response to DfT’s Decarbonising Transport – setting the challenge, as set out at Appendix 1, has been submitted to Government.
Reasons for the decision:
The proposed GM county wide consultation does not present any legal problem. In addition it is open to the Council to agree to be a charging authority under the Transport Act 2000.
Other option considered and rejected:
To reject the recommendations.
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Car Parking Charges A report from the Cabinet Member for Transport and Infrastructure is attached. Minutes: Councillor Lucy Smith, Cabinet Member for Transport and Infrastructure presented a report providing details of a proposal to recommence car parking charges in the Borough. The Cabinet Member reported that the suspension of car parking charges has had an impact on the income generated and the options presented in the report in respect of charges are in line with private operators in other GM Councils.
Delegated decision:
Cabinet is agrees to:
To recommence car parking across all 12 Bury town centre car parks with effect from 14th September 2020
Reasons for the decision:
The Council is facing significant financial pressure as a result of Covid and a resumption in the charging will limit any further adverse impact. Although government funding has been provided to support Council’s with the financial impact of Covid but this is not sufficient to cover the full financial impact.
Other option considered and rejected:
To continue with free car parking on Council owned car parks in Bury town centre accepting that there will be a continued loss of around £130,000 per month.
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Vehicle Replacement Strategy A report from Cabinet Members, the Leader and Cabinet Member for Finance and Growth and Cabinet Member for Environment and Climate Change are attached. Minutes: Councillor Quinn, Cabinet Member for Environment and Climate Change a report to Cabinet which provided details of the requirements for vehicle and plant replacements for the 3 year period, 2020/21 to 2022/23. The Cabinet Member reported that the Council currently has a fleet of over 200 vehicles and plant, the vast majority of which is beyond end of life and is in urgent need of replacing.
Delegated decision:
Reasons for the decision:
The costs of the vehicles can be met from the Council’s Capital Programme for which funding for Vehicle Replacement was built in to the programme from 2020/21.
Other option considered and rejected:
To reject the recommendations.
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Bury Town Centre Masterplan A report from Cllr. Eamonn O’Brien (Leader) and Cabinet Member for Finance and Growth is attached. Additional documents: Minutes: The Leader, Councillor O’Brien presented a report seeking Member approval to appoint a multi-disciplinary consultancy to prepare a comprehensive, aspirational and deliverable masterplan to guide the role, function and physical development and regeneration of Bury town centre and its peripheral areas over the next 10 to 15 years.
Delegated decision:
Cabinet agrees to:
Reasons for the decision:
The cost of the works can be met from the Council’s capital programme within which there is currently an approved scheme for this project.
Other option considered and rejected:
To reject the recommendations.
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Radcliffe Strategic Development Framework (SRF) A report from the Leader of the Council and Cabinet Member for Finance and Growth is attached. Additional documents:
Minutes: The Leader, Councillor O’Brien presented a report setting out the intended next steps in securing the delivery of proposals in the Strategic Regeneration Framework. In particular, the report seeks Member approval for the proposed governance arrangements overseeing its delivery. The report also provides details of the findings of the consultation and Cabinet is asked to approve the revised SRF as the Council’s policy for the future regeneration of Radcliffe and as a material consideration in the determination of planning applications.
Delegated decision:
Cabinet agrees to:
Reasons for the decision:
The cost of the proposal is £0.114m and will be met from Corporate Reserves. The long term costs of a Programme Management Office have been captured in restructure proposals for the Business, Growth and Investment Directorate that have previously been agreed.
Other option considered and rejected:
That Members identify further amendments to the revised SRF as part of the approval.
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Exclusion of Press and Public To consider passing the appropriate resolution under Section 100 (A)(4), Schedule 12(A) of the Local Government Act 1972, that the press and public be excluded from the meeting for the reason that the following business involves the disclosure of exempt information as detailed against the item. Minutes: Delegated decision:
Cabinet agrees that under Section 100 (A)(4), Schedule 12(A) of the Local Government Act 1972, that the press and public be excluded from the meeting for the reason that the following business involves the disclosure of exempt information as detailed against the item.
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Radcliffe Strategic Development Framework (SRF) Appendix 3 – Procurement details are attached. Minutes: Following consideration of this item in Part A of the meeting the Leader of the Council, provided the procurement details for the Programme Office support.
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Procurement and tender of new gym equipment (£500k) across all three Leisure Centres A report from Councillor Andrea Simpson, First Deputy and Cabinet Member for Health and Wellbeing is attached. Minutes: In the absence of Councillor Simpson, Councillor O’Brien, Leader of the Council presented a report seeking agreement that the Leisure services department can progress with the procurement of new gym equipment.
Delegated decision:
Cabinet agrees to:
Continue with the tender and procurement of new gym equipment across all three leisure Centres within the agreed capital programme. This will replace all gym equipment. There are currently 131 items of equipment across the leisure suites to replace to mitigate any health and Safety Concerns and ensure we remain competitive locally and continue to meet and exceed customer expectations. The procurement process and tender will encompass much more than just the purchasing of equipment, it will allow for the upgrade of equipment which will enhance the biomechanics for a natural, smooth and efficient workout along with an innovative digital system to deliver a personalised exercise experience for the user. The tender will also include a long term annual maintenance agreement allowing the service to grow its insight on customer use, will be included along with staff training and upskilling (CPD), communications support, and return on social investment. Competitive quotes or tenders will also be obtained as required for essential and other H&S works carried out at the leisure facilities.
Reasons for the decision:
Capital investment in the replacement of gym equipment across three leisure sites is required to ensure that all gyms remain safe and follow good asset management practice. The equipment is outdated and this new equipment.
Other option considered and rejected:
Continue with an annual maintenance agreement. The annual maintenance costs for the gyms at all three sites just exceeds £20k per annum, however it is important to note that there are some exclusions such as cosmetics, upholstery, attachments which incur additional cost as required. This is not a viable option to sustain long term as equipment is and will continue to fail and not be cost effective.
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Contract for the supply of Gas to Council Premises A report from the Cabinet Member for Environment and Climate Change is attached. Minutes: Councillor Quinn, Cabinet Member for Environment and Climate Change presented a report that sets out the approach for procurement of a gas supply contract for Council premises and other associated sites.
Delegated decision:
Cabinet agrees to:
Reasons for the decision:
The proposed arrangements ensure that the Council has a compliant contract in place and has tested the market for best value. The cost of the contract is already factored into the council’s budget and therefore there are not additional costs arising from the proposal.
Other option considered and rejected:
To reject the recommendations.
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PARK VIEW PRIMARY SCHOOL - NEW BUILD EXTENSION/INTERNAL REMODELLING AND DEMOLITION OF TWO HORSA HUT BUILDINGS A report from the Cabinet Member for Children, Young People and Skills is attached. Minutes: Councillor Tariq, Cabinet Member for Children, Young People and Skills, presented a report updating the Cabinet on proposals to extend and re-model Park View Primary School. The report sets out in financial terms the details of a project at Park View Primary School and involves expenditure exceeding £250,000.
Delegated decision:
Cabinet agrees to:
Approve the financial details as set out in the report.
Reasons for the decision:
This report seeks approval for the capital funding in accordance with the Council’s relevant procedure rules.
Other option considered and rejected:
To reject the recommendations.
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