Agenda and draft minutes

There were no apologies for absences.

Members of the Radcliffe Cabinet Committee are asked whether they have any interests on any item on the agenda and if so to formally declare that interest.

There were no declarations of interest.

A period of 30 minutes has been set aside for members of the public to ask questions. Questions must be submitted in advance to democratic.services@bury.gov.uk no later than 5pm on Tuesday, 8^th November 2022.

There were no public questions.

Minutes from the meeting held on 11^th July 2022 are attached.

It was agreed:

That the minutes of the meeting held on 11 July 2022 be approved as a correct record and signed by the Chair.

Report of the Director of Law and Governance is attached.

The Committee received a report of the Director of Law and Democratic Services which sought to clarify the remit and political composition of the Committee and address scheduling issues. It was noted that the political balance of the committee related to Radcliffe wards and that meetings would be scheduled more frequently but only held when there was relevant business. In response to Members’ questions it was noted that the Terms of Reference for the Radcliffe Regeneration Advisory Group (RRAG) were not fit for purpose; these would be reviewed before meetings could be resumed. 

It was agreed:

That Radcliffe Cabinet Committee meetings be scheduled on a monthly basis, with the understanding that meetings will only proceed when there is relevant business and will be otherwise cancelled.

PowerPoint presentation to be given at the meeting.

The Committee received a presentation which provided an update on public engagement for the Hub project setting out the overarching approach, work done to date, methodology, suggestions and criticisms received (and how these were being responded to) and work to communicate with harder to reach residents and groups.

With regards for next steps, it was noted that:

·         A wider range of services would be represented at the Regeneration Office,

·         Webpage improvements were being made (and possibly a dedicated social media presence),

·         The RRAG would be reconvened,

·         Community engagement events would continue (including a Social Value Pitch event in December),

·         Consultation would be targeted to develop designs for library spaces, community spaces, roof activity space, public realm and artwork commissions

·         Work to contact harder to reach groups would continue including making materials available in areas such as Supermarkets, GP Surgeries, Tenant Association Information Boards, Schools, Community Halls etc.

·         A report reflecting on how feedback was being implemented had been drafted and could be shared with Committee Members when it was finalised.

In response to Members’ questions, it was noted that there would be clarity over what outdoor events could take place despite proximity to the market, to ensure complementary events could still be held and encourage footfall more generally. The importance of the public realm was emphasised, ensuring it was an accessible and welcoming space with flexible use. With regards to car parking, it was noted that a wider piece of consultancy work was underway to review arrangements across developments in the borough, the results of which were expected in mid-December. This would ensure a clear, evidence-based steer for parking requirements, and it was also noted that temporary arrangements were also being discussed to ensure that the Hub functioned effectively from the day it opened.

It was agreed:

That the update be noted.

A report of the Leader and Cabinet Member for Strategic Growth and Skills to Cabinet on 16 November 2022 is attached.

The Committee received a report of the Leader and Cabinet Member for Strategic Growth and Skills regarding the East Lancashire Paper Mill (ELPM) site, the single largest vacant brownfield site for new housing in Bury. This report provided an update and set out changes in the original offer approved by Cabinet, resulting from a change in market conditions and viability appraisals.

Members discussed the report, including the need for sustainable drainage, and it was noted that these discussions were underway with a thorough site investigation taking place. With regards to design details, include layout of parking and availability of 3-4 bedroom houses, it was noted that these details were yet to be developed but could be shared when available. As a principle, a mix of smaller and larger property types was wanted, and work with the developer to this end was underway.

It was agreed:

That the report be noted, and further detail on design and mix of housing type be shared with Committee Members when available.

A report of the Cabinet Member for Environment, Climate Change and Operations to Cabinet on 7 September 2022 is attached.

The Committee received a report of the Cabinet Member for Environment, Climate Change and Operations which provided details of a proposed floodlit 3G Football Turf Pitch (FTP) at Redbank Playing Fields in Radcliffe together with associated pavilion, car parking and grass pitch improvements, and set out the details of a funding bid submitted to the Football Foundation.

It was noted that work had continued and the bid submitted, and officers were confident it would be successful but were unable to make a public announcement at this stage. Members expressed their thanks to the officers involved in this project and, in response to questions, it was noted that planning application was anticipated for January, the site would still have space for the carnival and other events, and it was also noted that community groups and local residents had been consulted and every household directly affected had been contacted.

It was agreed:

That the report be noted.

A report of the Cabinet Member for Children and Young People to Cabinet on 7 September 2022 is attached.

The Committee received a report of the Cabinet Member for Children and Young People regarding the relocation of the Pupil Referral Unit. It was noted that since this report had been agreed at Cabinet in September, work and plans had continued and more detail would be available when it reached planning application stage.

It was agreed:

That the report be noted.

A report of the Cabinet Member for Children and Young People to Cabinet on 7 September 2022 is attached.

The Committee received a report of the Cabinet Member for Children and Young People regarding the delivery of the new secondary school in Radcliffe. It was noted that the DfE was due to award the contract for construction and a project plan with clear and detailed timescales was expected in the next few weeks.

It was agreed:

That the report be noted.

In response to a Member’s query, it was noted that the Democratic Arrangements Forum had agreed that only certain Committees would be streamed/recorded unless exceptional circumstances applied (i.e. Peer group request or for training needs), but that they could revisit this for the new municipal year.

It was agreed:

That the Democratic Arrangements Forum review which meetings are streamed/recorded for the 2023/24 municipal year.

To consider passing the appropriate resolution under Section 100 (A)(4), Schedule 12(A) of the Local Government Act 1972, that the press and public be excluded from the meeting for the reason that the following business involves the disclosure of exempt information as detailed against the item.

Decision:

That the press and public be excluded from the meeting under Section 100 (A)(4), Schedule 12(A) of the Local Government Act 1972, for the reason that the following business involves the disclosure of exempt information as detailed against the item.

Confidential dashboard discussed at previous meetings attached.

The Committee received the latest monthly dashboard report which provided a snapshot of where the project was for the month, including key risks, spend vs forecast, and a budget summary.

Verbal update to be given at the meeting, accompanied by attached confidential Gantt Chart.

The Committee received a detailed programme overview.

A report of the Leader and Cabinet Member for Strategic Growth and Skills to Cabinet on 16 November 2022 is attached.

The Committee received a Part B report of the Leader and Cabinet Member for Strategic Growth and Skills regarding the development of the East Lancashire Paper Mill.

A report of the Cabinet Member for Children and Young People to Cabinet on 7 September 2022 is attached.

The Committee received a Part B report of the Cabinet Member for Children and Young People regarding the relocation of the Pupil Referral Unit.  

A report of the Cabinet Member for Children and Young People to Cabinet on 7 September 2022 is attached.

The Committee received a Part B report of the Cabinet Member for Children and Young People regarding the delivery of a new secondary school in Radcliffe.