Agenda and draft minutes

Overview and Scrutiny Committee - Tuesday, 1st November, 2022 7.00 pm

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Venue: Council Chamber, Bury Town Hall

Contact: Chloe Ashworth  Democratic Services

Items
No. Item

OSC.1

APOLOGIES

Minutes:

Apologies are noted above.

OSC.2

DECLARATIONS OF INTEREST

Members of the Overview and Scrutiny Committee are asked to consider whether they have an interest in any matters on the agenda and, if so, to formally declare that interest.

Minutes:

There were no declarations of interest.

OSC.3

MINUTES pdf icon PDF 407 KB

The minutes from the meeting held on 06th September 2022 are attached for approval.

Minutes:

It was agreed:

 

The minutes of the meeting held on the 06th September 2022 be approved.

OSC.4

MATTERS ARISING

Minutes:

There were no outstanding matters arising.

OSC.5

PUBLIC QUESTION TIME pdf icon PDF 250 KB

A period of 30 minutes has been set aside for members of the public to ask questions on matters considered at the last meeting and set out in the minutes or on the agenda for tonight’s meeting.

Minutes:

Notice had been received of 5 questions. The Chair advised that copies of the questions had been circulated to all Councillors. The Chair also gave an undertaking to make these available on the Council Web Site.

 

Questioner

Topic

Responding

David Stanley

Lease

Cllr O’Brien

Mandy Gane

The Longfield Suite

Cllr O’Brien

Steve Devine

Prestwich Public Engagement

Cllr O’Brien

Andrea Turner

Prestwich Neighborhood Plan

Cllr O’Brien

Steve Wright

The Longfield Suite

Cllr O’Brien

 

 

 

 

OSC.6

MEMBER QUESTION TIME

A period of up to 15 minutes will be allocated for questions and supplementary questions from members of the Council who are not members of the committee. This period may be varied at the discretion of the chair.

Minutes:

There were no member questions.

OSC.7

Regeneration Update pdf icon PDF 171 KB

A.        Sir Howard Bernstein will be in attendance to answer any questions from members of Committee in relation to the work he is supporting regarding Radcliffe regeneration.

 

B.        Councillor O’Brien, Leader of the Council and Cabinet Member for Strategic Growth and Skills will present an overview of regeneration in the Borough at the meeting.

 

Attached are four reports:

 

·         Ramsbottom Town Centre Plan

·         Prestwich Town Centre

·         Bury Business Improvement District (BID)

·         Radcliffe Strategic Regeneration Framework

 

Additional documents:

Minutes:

It was agreed that this item will be split into two sections.

 

Part A: Sir Howard Bernstein provided an overview in relation to the work he is supporting regarding Radcliffe Regeneration.

 

Sir Howard advised the Committee that a strong and robust management team in place and have an engaged contractor onboard who is engaged with the work programme.

 

Areas highlighted as having potential concerns are firstly transport and secondly the department of education delivering a national procurement programme to open the new School in the required timescales.

 

With regards to transport, Greater Manchester have backed our scheme and they supported the bid that went into central Government, and we have now had confirmation that £9 Million has been earmarked for Radcliffe. In addition, Sir Howard assured Committee Members that work has been done to support the department for Education to deliver the schemes that will ensure the school is delivered in timescales needed.

 

Finally, Sir Howard advised the People and Communities strategy may be a piece of work the Committee want to review in the future.

 

In addition, Councillor O’Brien provided a brief overview of the work undertaken as part of the Radcliffe Regeneration Scheme and gave thanks to officers and local members for their support and work so far undertaken.

 

Discussions took place regarding the Parking Strategy recently developed by WSP Ltd. In assurance to the Committee the Leader advised this work can be viewed and is a report that will be shared with elected members following the meeting. Further questions took place regarding the parking in Radcliffe, and when this will be considered considering the building of the Radcliffe Hub.

 

The Committee were reassured that a project board, details such as transport and contractual restrictions are in place to increase the likelihood of the School being delivered by September 2024.

 

Part B: Councillor O’Brien provided an overview of Ramsbottom Town Centre Plan, Prestwich Town Centre and Bury Business Improvement District (BID).

 

Ramsbottom plan sets out a series of high-level proposals and concepts that look to enhance the town centre for local residents, the business community and visitors. Proposals include creating quality workspace in the heart of the town, as well as identifying opportunities for improvements to the built environment, public realm and active travel routes.

 

Prestwich: The Council and Muse Developments Ltd have agreed to form the Prestwich Regeneration LLP to bring forward a multi-phase, mixed use regeneration scheme. It will comprise a Community Hub accommodating Council services (library, adult learning and community / well-being space) and Public Sector partners. In addition, there is an opportunity to deliver a market (food and beverage), retail space for established independent traders, residential apartment buildings, town houses and a green travel hub / multi storey car park.

 

Bury BID: The model will help to deliver the Council’s ambitions for Bury town centre and the town centre businesses, it will create a strong/effective partnership approach and be complimentary to the regeneration and development work of the Council, particularly linking to the  ...  view the full minutes text for item OSC.7

OSC.8

BURY FOOTBALL CLUB

Any other business which by reason of special circumstances the Chair agrees may be considered as a matter of urgency.

Minutes:

It was agreed that Bury Football Club be discussed as urgent business and taken after the regeneration item.

 

Councillor Vernon advised he wished to raise the recent Bury FC vote on the merger and the Council's decision to withhold the £450,000. Councillor Vernon asked for an update, potential options going forward and whether the funding is going to still be available.

 

In response Councillor O’Brien advised the result of the vote showed that a merger was not immediately possible. In addition, Councillor O’Brien did confirm it would be a huge mistake to assume the result of the vote would be an endorsement of a ‘go it alone approach’. At this stage the Council’s money (£450,000) cannot be accesses as the merger has not yet taken place which ultimately does not meet the conditions set in the Cabinet report. If conditions can be met by another means and potentially with another opportunity in the future, we would seriously consider putting the offer back out.

 

Geoff Little, Chief Executive reiterated that as a Council the position has always been that the investment is dependent on there being community benefit and being commercially viable which requires a merger.

 

Members of the Committee were assured discussions are taking place with Government Officials regarding their funding on the matter.

 

Councillor O’Brien did advise there are some opportunities for progression such as Gigg Lane could be rented out and this will be explored and if this is not an option fans may wish to revisit the decision at a future date.

 

Councillor Vernon thanked Councillor O’Brien for his update on the Bury Football Club merger.

OSC.9

The Council's Financial Position as at 30th June 2022 pdf icon PDF 1 MB

Report of the Cabinet Member for Finance and Communities is attached.

Minutes:

Councillor Gold, Cabinet Member for Finance and Communities outlined the forecast financial position of the Council at the end of the first quarter of the 2022/23 financial year based on information known on 30th June 2022. The report sets out the position for both revenue and capital and provides an analysis of the variances, both under and overspending.

 

Councillor Gold highlighted that as at the end of quarter 1 there is a projected forecast yearend deficit of £1.5 million on the revenue budget and this is before utilisation of the utilities reserve of £1.5 million. The highest areas of overspend is within the One Commissioning Organisation which is £2.5 million, Operations at £1.1 million and Children’s £1 million. These are however offset by an underspend of £3.6 million of which £2.5 million is on borrowing costs due to rephasing.

 

A member sought clarity on how the quarter 2 outcomes are looking now we are nearing this period. In response, Sam Evans, Section 151 Officer advise that we now have confirmation of the pay award, rising pressures in Children’s Services and we are in negotiations with Yorkshire Purchasing Organisation who we purchase our gas and electricity through. The One Commissioning Organisation pressures are not changing significantly, and the Persona savings are being taken into the next financial year.

 

A member questioned if financial modelling has taken place against the cost of borrowing, in response Sam Evans did advise that this is currently taking place and the rephasing will be included in the quarter 2 Cabinet report.

 

A member questioned if it is correct to assume it is cheaper to run 3 Knowsley Place than Bury Town Hall. In response Councillor Gold responded to confirm this is correct but the Town Hall will show the positive effects of the window replacement scheme soon and its important to note we lease 3 Knowsley Place but we own the Town Hall and it is £682,000 per annum and subject to a 3 year review. In addition, it was requested that the costings of the temporary boiler system be provided to the Committee

 

A member sought assurances on the delivery of savings; it was stated that there is a forecast delivery against the total savings (target of £18.9 million) is £15.46 million. It was asked what is being done to close the gap and ensure the required savings are made. Councillor Gold assured the Committee regular meetings discussing the delivery of savings and holding Executive Directors to account takes place.

 

Discussions took place regarding the Airport Dividend receipt is now pushed back to 2026/27. Sam Evans, Section 151 Officer advised how interest incurred through the loan borrowed is covered. Discussions are currently taking place regarding the recovery and when the repayment can commence.

 

It was agreed:

 

1.    The play area and park strategy to be circulated to members of the Committee

2.    Councillor Jones questions and answers submitted before the meeting will be circulated with the minutes for members to view

3.    Further information on  ...  view the full minutes text for item OSC.9

OSC.10

Medium Term Financial Strategy Refresh pdf icon PDF 808 KB

Report of the Cabinet Member for Finance and Communities is attached.

Minutes:

Councillor Gold, Cabinet Member for Finance and Communities provided an overview of Bury Council Medium Term Financial Strategy which runs to 2025/26 and will be refreshed as part of the annual budget setting process in February 2023. A mid-year review of the Strategy has been undertaken as a matter of good practice and in the context of the unprecedented inflationary and demand pressures being experienced so far this year. The review has indicated a provisional budget deficit of £29.204m in 2023/24; a further gap of £3.475m in 2024/25 and a further £5.866m in 2025/26.

 

A member challenged the savings that are made and then not delivered. In response Councillor Gold concluded transformation is being looked at and a paper is being taken to December Cabinet. Sam Evans, Section 151 Officer added that capitalisation of staff salaries is being done to mitigate overspends.

 

Discussions took place regarding unpaid leave for members of staff, and how buying leave and unpaid leave is being promoted which in turn is supporting savings. Members asked how this is managed with service delivery. In response Sam Evans did advise there is a balance especially around front-line service delivery, and it is not mandatory.

 

Further discussions took place regarding increases in charges that are set out in Appendix 3. In response Councillor Gold did advise the proposed charges are going through consultation and necessary to keep services functioning and have been benchmarked with other local authorities.

 

Councillor Vernon thanked Councillor Gold and Sam Evans for their attendance.